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Municipalities in the Republic of Macedonia have a score of 34% under the index of openness

The research on the degree of openness of institutions in six countries from the region, conducted within the framework of the project ACTION SEE – Accountability, Technology and Institutional Openness Network in SEE, implemented by the Foundation for Internet and Society Metamorphosis, showed that municipalities in the Republic of Macedonia have a score of 34% under the index of openness.

The average index of openness of the local self-government in Macedonia actually equals the average index of openness of the local self-governments from the entire region and the score is disappointing 34%. The openness policy must be a policy of all municipalities and it must find its place among other significant state policies. It is high time to start with solving this issue.

This research covers the principles of transparency, accessibility, integrity and effectiveness, and according to these principles, municipalities in the Republic of Macedonia have the lowest rank compared to the other countries in terms of the indicators on accessibility, i.e. municipalities scored 27% of the indicators. These indicators refer to providing and adhering to the procedures of free access to information and enhancing the interaction with citizens.

This is a concerning datum due to the fact that the measuring was carried out on the basis of providing access to information which has to be published on municipal websites without prior request, such as: decisions made by Councils of Municipalities, decisions made by mayors, minutes from sessions of Councils of Municipalities, Statute of Municipalities and Rules of Procedures of the Councils.

The low score regarding the index of accessibility on the part of the municipalities is affected by their insufficient interaction with the citizens via social networks, non-publication of monthly newsletters for the work of municipalities as well as the lack of public debates for the citizens that would address issues of local importance, non-publication of public consultation plans concerning the municipal policies and the minutes from meetings with citizens.

The principle of transparency includes publication of organizational structure information, operational budget and publication and access to information on public procurement procedures. In order to improve transparency, Macedonian municipalities, which have a score of 35% under the index of openness, must make every publicly funded activity public, whereas information on such activities must be equally and easily accessible to all citizens.

Municipalities don’t have the practice of publishing contracts and annexes to contracts concluded on open public procurements. As much as 2/3 of the analyzed municipalities do not publish the Public Procurement Plan for the current year. What’s more, the 0% score in terms of the indicators from the public procurement subcategory on the part of 11 municipalities provides space for doubt that there might have been abuses and corruption activities in the procurement process, which weakens the citizens’ trust in the elected representatives.

Taking into account that municipal activities are closely linked to spending of public money, municipalities must thoroughly enhance their accountability in the future when it comes to this part, i.e. they must publish public procurement plans, decisions, contracts, annexes to contracts as well as other municipal expenditures.

Improvement of municipalities’ financial transparency

Municipalities have a score of 49% under the index of transparency, in the subcategory budget transparency. Large number of municipalities publish the adopted budgets and the final accounts but in protected .pdf formats, which makes them difficult for browsing.

Also, the score percentage regarding the index is affected by the non-publication of Civic Budgets on the part of municipalities, such as midyear reports on the budget spending.

Open data

Besides the fact that the state prioritized open data on local level within the framework of the initiative Open Government Partnership, the research showed that the municipalities scored only 8% of the indicators on open data.

Awareness

Further, municipalities demonstrated a score of 33% from the indicators on strategic planning, because only 1/3 has adopted development strategies with clearly defined development objectives. As regards this segment, municipalities are the weakest (21%) in the field of monitoring and evaluation. The results are poor because the municipalities haven’t adopted managerial frameworks that would include indicators which would measure the accomplishment of municipalities’ objectives, obligations and tasks.

Taking into consideration the notable discrepancies which exist between the municipalities in terms of fulfilment of the indicators on transparency, the need for coordination and establishment of certain goals which would be common for the municipalities and which would represent minimum standards of openness is obvious. Such standards are not supposed to mean uniformity of municipalities, but establishment of guaranties for providing minimum openness conditions. In order to achieve this, the Community of local self-government units must increase its role and must take initiative.

The analysis of the openness of the local self-government in Macedonia and the region is an activity within the framework of the project ACTION SEE – Accountability, Technology and Institutional Openness Network in SEE, implemented with financial support by the European Union.

The analysis is available for download at Metamorphosis Foundation’s website (in Macedonian).